Administrative Assistant

MONTGOMERY, AL

Full Time

John Knox At Home Office

Entry Level

John Knox at Home is looking for an administrative assistant to join our team in our Montgomery office. This person will work to support the daily operations of the office.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Qualifications:

High school diploma or GED
1-2 years experience as an administrative assistant, secretary or receptionist preferred
Experience in a healthcare or homecare office preferred
Accounts payable and payroll experience
Familiarity with office equipment (i.e. printers, fax machines, computers, lap tops, cell phones)
Proficiency in Microsoft Office (especially MS Excel and Word), QuickBooks, Generations or other accounting and homecare software.
Strong organizational, communication, and time-management skills

Responsibilities:

Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
Coordinate scheduling - Work with Scheduler to meet client needs
Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
Bookkeeping duties - Processes accounts payables, receivables and payroll. Reconciles bank accounts.
Maintain records and filing systems - Alert employees of new processes, rules and regulations.
Maintain Office needs - Orders supplies and or equipment, keeps office clean and attractive.
Manage On-call duties with office staff - Rotates on call duties with office staff managing after hour calls at night and on weekends. Substitutes for caregivers when needed.

Complete Benefit Package with Health Insurance, Vision, Dental, Life, Accident available at very low cost to employees.
Paid Holidays
Paid Time Off

John Knox at Home is a subsidiary of John Knox Manor, Inc. a non-profit faith based organization with a ministry to provide excellent care to our elderly clients.

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Dedicated to Serving Seniors of Montgomery for over 50 years -

Please review our open positions and apply to the positions that match your qualifications.

Thank you for your interest in our continuing care retirement community!

Administrative Assistant

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